Vendor Lists (click on the image to access the list(s) or search query)
Adding Approved Vendors
The steps below must be followed before an approved vendor can be added to the EdPro system:
1. Verify that the vendor is an approved vendor from any one of the lists provided
above. Please keep in mind that an approved vendor used last year may not be an approved
vendor this year.
2. Obtain the W9 and Conflict of Interest Questionnaire forms from the approved vendor and
forward the forms to the Finance Department via fax at 358-7837, via pony, or email email@example.com.
IMPORTANT REMINDER: A vendor will not be added until a completed W9 has been received by the Finance Dept.
UNAPPROVED VENDORS: The only unapproved vendors that can be added are vendors used for hotels, conferences, and trainings. The same steps above must be followed. ALL OTHER UNAPPROVED VENDORS WILL NOT BE ADDED . Vendors interested in becoming an approved vendor for BISD must register and be awarded a contract through the ESC, Region 2 Goodbuy Purchasing program. Click here for more information. For Sole Source vendors please view the information below.
Sole Source Information Update
Vendors claiming sole source will need to submit an application through the ESC, Region 2 Goodbuy Purchasing Program. A copy of their memo and form can be accessed using the link above. If the vendor is approved as sole source through the Goodbuy Purchasing Program and verified by BISD a W9 will need to be submitted before the vendor can be added to our system. Orders cannot be placed until this process is completed and a purchase order is generated.
Vendors Providing a Service Form
Activity Accounts Only
These forms are very important! The Vendors Providing a Service form must be filled out completely and turned in at the end of each month to Ida Rendon, Secretary of Finance. Below lists examples to help you decide which vendors you need to include on the form.
Examples of vendors providing a service:
♦ Shirts monogrammed
♦ Engraved items (including pencils)
♦ Someone who provided a service that:
• Entertained (including a DJ)
• Gave a speech
• Did repairs
Examples of vendors not providing a service:
♦ Regular supplies without any monograms or engravings
♦ Employee reimbursements
You are also required to have the vendors providing a service complete a W9 form and a copy must be submitted with your monthly report. This is not required for each purchase, but once a year to keep our records up to date and ensure we have a correct address on file.