BEEVILLE ISD

Fundraiser Docs - What Needs to Be Submitted to Finance

3 DOCUMENTS THAT NEED TO BE TURNED IN TO ADMIN FOR FUNDRAISER ACTIVITIES:

1. Fundraiser Activity Sheets (Sheet A of your Activity Fund Procedures Manual) to be submitted in September for the new school year.
2. Weekly Activity Account Reporting form (Sheet B of your Activity Fund Procedures Manual) with backup (ie copy of deposit and expenses) for FR’s held longer than one week to be submitted weekly upon activity.
3. Sales Accountability Sheet (Sheet C of your Activity Fund Procedures Manual) to be submitted upon completion of the fundraiser term.  If the term of the fundraiser is no longer than 1 week skip Sheet B and turn in the Sales Accountability sheet with the back-up (ie copy of deposit/expenses).

Hotel Stay - Tax Exempt

When you receive a check for hotel reservations a blank copy of the tax exempt form is included with the check. Please fill out the form completely and submit the form along with your payment.  Before you leave please be sure to review your hotel folio (receipt) and make sure there are no charges for state sales tax, if so have the clerk correct the receipt and obtain a new copy.

Purchase Orders

Purchase orders cannot be released without receipt of the requisition and any back-up documentation (ie preacquisition, quote, etc.).  Requisitions received on or after Wednesday will not be released but set aside as pending and will be sent during any downtime or by the next PO run.  Purchase orders are printed every Wednesday.

Education Service Center Workshops

When entering requititions for workshops please include the workshop number either in the vendor message or description entry option of the requisitons.

Coding Descriptions for Payroll

Click here for coding descriptions for payroll.