Staff and Student Travel Procedures

Employee Travel

GSA Rates

Guidelines: Travel request for all funds

MapQuest

Monthly Travel Log

Employee Travel Reimbursement Voucher (Excel)

Tax Exempt – Hotel Occupancy

Travel Regulations

Employee Travel Approval Form (PDF) / Meal Calculation

Student Travel

Student Travel Per Diem Distribution Roster (PO Required)

Student Travel Group Meal Purchase Charge Form (PO Required)

Tax Exempt Form

Travel Reimbursements and Per Diem

Documentation for all travel must be submitted within 7 days upon returning. Documentation submitted must include: 

·       proof of attendance 

·       original receipts (hotel, parking, fares, etc.) 

·       statement of expense 

Hotel Stay - Tax Exempt

When you receive a check for hotel reservations a blank copy of the tax exempt form is included with the check. Please fill out the form completely and submit the form along with your payment.  Before you leave please be sure to review your hotel folio (receipt) and make sure there are no charges for state sales tax, if so have the clerk correct the receipt and obtain a new copy.